Project Management

Meeting Cost Calculator

Estimate meeting cost per session, week, month, and year.

Meeting Cost Calculator estimates total meeting cost from participant rates and duration. It is useful for improving meeting discipline and deciding when async alternatives are better. The tool turns calendar time into visible budget impact. Use it to redesign recurring meetings with low return.

Meeting Cost Inputs

Result

Cost per meeting: $520.00

Weekly meeting cost: $1,560.00

Monthly meeting cost: $6,754.80

Annual meeting cost: $81,120.00

How to use this tool

Enter participant count, average hourly rate, and meeting length.
Run calculation to get total estimated cost.
Use output to optimize cadence, attendees, or format.

Meeting productivity tools

Promote async communication software, note tools, and meeting automation platforms.

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